Maximize Reimbursement
Every Dollar Is Future Capability
Capture It All
Cost recovery isn't just paperwork—it's the financial lifeline that determines whether your agency can rebuild capability after an incident. Every untracked hour, every undocumented equipment use is money left on the table.
Sound Familiar?
These challenges drain time, resources, and effectiveness from your operations every day.
Post-Incident Cost Archaeology
The incident ends and the real work begins: hunting down timesheets, equipment logs, fuel receipts. Personnel have moved on. Documentation is scattered across notebooks, truck glove boxes, and email attachments.
Rate Confusion
Which rate applies? Agency's standard overtime? FEMA equipment rate schedule? Contract rate for mutual aid? Different rates for different funding sources, and getting it wrong means leaving money behind.
Missing Documentation
FEMA denies reimbursement for $47,000 in equipment costs because the deployment authorization was never signed. The work happened. But without documentation, it might as well not have.
Mutual Aid Billing Delays
Your agency provided resources to a neighboring jurisdiction six months ago. The invoice still hasn't been sent because nobody compiled the deployment records.
FEMA Reimbursement Rejections
You submitted $2.3 million in claims. $340,000 was rejected for insufficient documentation. Reassembling it requires dozens of hours of staff time.
Purpose-Built Solutions
Every feature designed to eliminate friction and accelerate your mission.
Real-Time Cost Accrual
Costs accumulate automatically from operational data—no post-incident archaeology.
- Personnel costs from check-in/check-out with overtime calculated
- Equipment costs with run time tracked and rates applied
- Cost rates captured at check-in, before memories fade
- Supply and contract costs logged against incident
FEMA-Ready Documentation
Documentation packages ready for submission—nothing missing, nothing to chase.
- Auto-categorization to FEMA Public Assistance categories (A, B, C-G)
- Gap identification flags missing documentation before you submit
- Complete audit trail with timestamps and approvals
- One-click export of submission-ready packages
Cost Hierarchy Resolution
The right rate, every time—automatically.
- Override rates for incident-specific negotiations
- Equipment-specific rates unique to each piece
- Agency standard rates as default
- FEMA cost schedule as fallback with audit trail
Daily Burn Rate Tracking
Answer "what's this costing us?" immediately.
- Current daily rate from today's accumulated costs
- 7-day average smoothed for variation
- Projected total based on planned duration
- Cost breakdown by category (labor, equipment, supplies)
Mutual Aid Billing Package
Invoice partner agencies within 48 hours of demob—not 6 months.
- Personnel deployment summary with hours and rates
- Equipment deployment with run times and rates
- Signed authorizations and ICS 221 clearances included
- One-click export to PDF or accounting format
FEMA Rate Schedule Integration
Federal equipment rates built in and always current.
- Equipment type lookup by category
- Regional adjustments applied automatically
- Hourly and daily rates based on deployment pattern
- Complete rate audit trail for every charge
14-Day Wildfire Support
See how NIMS Logic transforms a typical operational scenario.
Incident Operations
Your agency deploys 28 personnel, 6 engines, and 2 dozers to support a neighboring county. Throughout the incident, costs accumulate automatically from check-ins and equipment logs.
Demobilization
As resources demobilize, finance section clears each ICS 221. Personnel hours verified. Equipment hours reconciled. Discrepancies resolved before departure.
Mutual Aid Billing
Finance generates the Mutual Aid Billing Package: $287,000 personnel, $168,000 equipment, $23,000 supplies. Total invoice: $478,000.
FEMA Documentation
FEMA reimbursement package generated with costs auto-categorized, all supporting documentation linked, rate audit trail included.
Reimbursement Received
FEMA claim approved with zero rejections. $342,000 received.
Before & After
What changes when documentation happens automatically.
NIMS Logic captures every dollar as it's spent, so you can recover every dollar you're owed.
Ready to upgrade your command capability?
See how NIMS Logic transforms incident management from administrative burden to operational advantage. Real-time visibility. Automated workflows. Complete accountability.