Funding & Cost Recovery
Funding & Cost Recovery
Federal Grants | Cost Recovery for Work You're Already Doing
Use established Homeland Security and Emergency Management grants to fund the platform. Then recover costs from incidents you're already responding to—hazmat spills, mutual aid deployments, and FEMA-eligible events. Without proper documentation, you're leaving money on the table.
Schedule a Funding ConsultationWhy funding matters
NIMS LOGIC
Eligible Programs
Homeland Security Grant Program
Annual; statewide via SAA
Urban Area Security Initiative
Annual; urban governance
Emergency Management Performance Grant
Formula; match applies
Port Security Grant Program
Maritime stakeholders
Stop Leaving Money on the Table
You're already responding to incidents—many of which require ICS compliance. Without proper documentation, you're missing out on reimbursement from FEMA, insurance, and mutual aid billing.
$12,000+
Average left unclaimed per incident
Most agencies never see this money
48 hrs
vs 6 months for billing packages
Automated documentation changes everything
91%
Approval rate with proper documentation
The paperwork makes the difference
Why Agencies Miss Reimbursement
Every excuse below is a check you didn't cash.
"We don't have time during incidents"
Costs are captured at check-in, not reconstructed later. Personnel tap in, equipment run time starts automatically.
"It's just a small response"
Small responses add up. A hazmat call that runs informal ICS is money you can't recover—even if the liable party would pay.
"We don't know what qualifies"
The platform auto-categorizes costs to FEMA Public Assistance categories. If it's reimbursable, you'll know.
"Billing takes too long"
Mutual aid billing packages ready in 48 hours, not 6 months. Export cost data the same day personnel demobilize.
Costs Captured Without Extra Work
NIMS Logic captures cost data as a byproduct of running the incident—not as a separate administrative task.
Personnel Costs at Check-In
ICS 211 becomes automatic hours. When responders check in, their cost rates are captured immediately—not reconstructed weeks later.
- Hourly rates confirmed on arrival
- Overtime calculated automatically
- No manual timesheets needed
Equipment Run Time Tracked
Apparatus and specialized equipment usage logged with rates applied. Stop estimating engine hours after the fact.
- Per-hour equipment rates
- Mileage and fuel tracking
- Rental equivalents for owned equipment
Auto-Categorized to FEMA PA
All costs automatically mapped to FEMA Public Assistance categories. Category A (Debris), Category B (Emergency Protective Measures), and beyond.
- Category B ready out of the box
- Force account labor documentation
- Direct administrative costs included
Export-Ready Packages
Generate billing documentation the same day personnel demobilize. No more 6-month backlogs.
- Mutual aid billing packages
- FEMA Public Assistance claims
- Insurance documentation with ICS proof
Hazmat Spill: From Response to Recovery
See how automatic cost capture turns a routine hazmat response into recovered dollars.
Incident Occurs
Tanker overturns on the highway—chemical spill confirmed. Multiple agencies dispatched.
Personnel Check In
12 responders from 3 agencies arrive on scene. Each taps in through NIMS Logic. Cost rates captured immediately—hourly wages, overtime eligibility, certifications.
Containment Complete
Hazmat team contains the spill. Equipment hours logged automatically—pumps, containment booms, air monitoring devices. All apparatus run time tracked.
Demobilization
Responders check out. Total personnel hours finalized. Equipment returned to service with usage documented. Cost data locked before anyone leaves the scene.
Billing Package Ready
Complete cost documentation exported—personnel hours, equipment usage, materials consumed. Ready for submission to the trucking company's insurer.
Insurance Claim Submitted
Full documentation package sent to the liable party's insurance. ICS-compliant records prove the response was necessary and properly managed.
$43,000 Recovered
Insurance pays the claim in full. Personnel costs, equipment costs, materials—all recovered because the documentation was complete.
This is money most agencies never see—not because they can't claim it, but because they don't have the documentation.
Deep Dive
FEMA permits licenses, upgrades, and user fees as maintenance and sustainment when tied to an approved project and kept within the award's period of performance.
Use the Authorized Equipment List to classify the purchase under technology supporting incident command and management.
Homeland Security and Urban Area applications are submitted by the State Administrative Agency; local agencies receive sub-awards on a pass-through timeline.
Urban areas coordinate investments through the urban working group and justify spending across national priority areas.
Choose the correct method: micro-purchase, small purchase, formal (sealed bids or proposals), or noncompetitive where allowed.
Keep documented procedures, competition, cost/price analysis, and contract provisions.
Under 2 CFR 200.320(c), noncompetitive procurement is allowable when the item is available from only one source, when the public exigency does not permit competitive solicitation, or when the federal awarding agency authorizes it in response to a written request.
NIMS Logic is the only incident management platform purpose-built for full ICS compliance, real-time multi-agency collaboration, and automated FEMA documentation. That combination does not exist elsewhere—and we can help you document it.
Request a sole source justification letter from our team. We provide the technical specifications, capability matrix, and market research documentation your procurement office needs to support a noncompetitive acquisition.
Federal grants fund the platform—but the bigger opportunity is recovering costs from incidents you're already responding to. Hazmat spills, mutual aid deployments, and any incident with a liable third party.
NIMS Logic captures personnel hours, equipment usage, and materials consumed as a byproduct of running the incident. When the response ends, the billing package is ready.
Common cost recovery scenarios: trucking accidents with liable carriers, industrial incidents with insurance claims, mutual aid deployments to neighboring jurisdictions, and FEMA Category B emergency protective measures.
When a liable party causes an incident requiring ICS-level response, their insurance typically covers response costs—if you can document them. The challenge isn't eligibility; it's proof.
NIMS Logic provides ICS-compliant documentation that insurers recognize: personnel check-in/check-out records (ICS 211), equipment assignments (ICS 218), and real-time cost tracking. This isn't a separate administrative task—it's automatic.
The difference between $0 recovered and $40,000+ recovered is usually just documentation. Most agencies have the right to bill; they just lack the records.
FEMA Preparedness Grants Manual — https://www.fema.gov/grants/preparedness/manual
FEMA Homeland Security Grant Program — https://www.fema.gov/grants/preparedness/hsgp
FEMA Urban Area Security Initiative — https://www.fema.gov/grants/preparedness/hsgp/uasi
FEMA Emergency Management Performance Grant — https://www.fema.gov/grants/preparedness/empg
FEMA Port Security Grant Program — https://www.fema.gov/grants/preparedness/port-security-grant-program
Authorized Equipment List — https://www.fema.gov/grants/tools/authorized-equipment-list
Title 2 CFR Part 200 Procurement Standards — https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D
FEMA Public Assistance Program — https://www.fema.gov/assistance/public
Frequently asked questions
Everything you need to know about the product and billing.
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See how NIMS Logic transforms incident management from administrative burden to operational advantage. Real-time visibility. Automated workflows. Complete accountability.